TPAC Meeting
September 14, 2000

1. Serials Statistics – Reynaldo reported that Excomm believes the Library’s cumulative statistics for serial titles/subscriptions may be wrong. We discussed ways to generate current, accurate reports with the necessary information, and we think that combining two separate reports drawn from data in Classic may be best. There is also the possibility that LIS will be able to extract data from the Orion1 Archive to provide a baseline from October 1998. Reynaldo will follow up with Cindy to get specific information about the data needed.

2. CCCC – Reynaldo reported that he and Sara are drafting the charge for the Training Team, and that they expect that group to begin meeting soon.

3. Report Classes – Sharon is still investigating ways of using these to track titles which need to be reordered regularly. She is also checking to see if they could be used to report on e-resource information that the fund extensions don’t provide, like “received on basis of print title”. She will report back to TPAC at the next meeting.

4. Invoice Documentation – Sharon presented a draft of a document describing how to handle invoices without numbers and/or dates. She will make a few changes and then the document should be ready to distribute.

5. TPAC Documentation Subcommittee – Sharon reported that the TDS has about nine documents on their to-do list, either to create or to revise: (1) Availability requests; (2) Invoices without numbers/dates (see #4 above); (3) Canceling standing orders; (4) Deposit accounts; (5) Check requests; (6) Gift invoices; (7) Invoice processing; (8) Posting/paying invoices on standing orders; (9) A general review of existing documents to remove Orion1-centric language.

6. Forms on the Web – Reynaldo will ask Clark Thompson to move the recharge and correction notice forms from TPAC’s website to the Acquisitions Documentation page, with appropriate links. He will also ask Clark to add the revision/creation date to the index page for new and revised documents.

7. Canceled Subscriptions – Lorelyn Lewis asked whether staff should modify the standard “Library does not have current subscription” note when canceling print titles which have – or may in the future have – links to electronic resources which will remain active. A unit’s “not current” note may cause a user to think that the electronic resource is also not current. TPAC feels the current text of the note is appropriate; Reynaldo will refer the issue to ACC and to PSC to consider changes to the way in which the URL for the electronic resource is presented in the bibliographic record.

8. Training for Selectors – TPAC deferred discussion of this until the next meeting. We will review the handouts Germaine prepared for an earlier training session, as well as considering other potential training topics such as reports, Web2 for Classic, and the use of fund extensions.

9. Minutes – Sharon’s minutes from the 8/31/2000 meeting were approved.

10. Next meeting – 9/28/2000 10am to noon in the Artemis room.