TPAC MEETING
June 29, 2000

Present: Reynaldo Quitos (Chair), Andy Kohler, Carlo Medina, Angela Riggio, Sharon Sullivan (recorder), Germaine Wadeborn, Lola Willoughby

Guest: Lorelyn Lewis

  1. 1. We discussed questions from Lorelyn Lewis on implementation of the fund extension memo from Cindy Shelton. We all recognized that the process of converting funds on standing orders would impact some units more than others. For several units it may require up to 4-6 months to create the new standing order records. In the event that other units may have similar questions, Reynaldo will ask Cindy to send a follow-up clarification memo on some of the points:
    1. Whether units can use funds ending in 21, 31, 41, etc. for serials based purchases.
    2. The deadline for completing the changeover to comply with fund guidelines.
    3. Whether monograph standing orders, blanket orders, memberships and deposit accounts should be paid on serials based funds or monograph based funds.
    4. Whether 19900 funds or special funds should be converted first.

  2. TPAC will recommend to Cindy that a book fund class be organized for selectors and technical processing staff in order to review the new fund coding and related book fund accounting procedures, such as taxation rules.
     
  3. Reynaldo reported on his discussion with Dawn Henney regarding the status of the Orion1 Archive at the time she stopped chairing TPAC. Reynaldo will contact Stephen Schwartz after July 10th for an update on the status of the archive.
     
  4. We discussed Dawn Henney’s email dated June 28th on the “SRLF Prep Doc.” In response to her request for input on Condition 3 (Added volumes sent but no ghost record exists), TPAC endorsed an option to make an added condition under which ghost records would be kept/created for a unit. We felt that it would be too great a workload to require the units to create a completely new holdings record each time. We felt that the use of “OFFC” would stray from the policy for creating an OFFC location.
     
  5. We reviewed the charge for the TAOS Documentation group. We questioned whether the documentation would be only for the Cat Client, or would include the Serials and Acquisitions clients as they are implemented.
     
  6. Clark has updated the DRA Classic website with a revised country code list. We will review the updated currency code list when the draft is completed.
     
  7. We discussed additional recommendations to the Cat Client Training Team.
     
  8. Our next meeting will be Thursday, July 6, 2000, 10:00 a.m-12:00 p.m. in the Artemis Conference Room. Germaine Wadeborn will take minutes.