TPAC MEETING
June 22, 2000

Reynaldo Quitos (Chair), Andy Kohler, Carlo Medina, Angela Riggio (recorder), Sharon Sullivan, Germaine Wadeborn, Lola Willoughby

1. Discussion of O2 Specs
   • GP Index document: TPAC reviewed DRA’s document and ACC’s comments to the document. TPAC agreed with ACC’s remarks and added no further comments.
   • Holdings User Requirements documents: after reviewing these documents and ACC’s comments, TPAC offered the following comments/clarifications: Points 5.3-5.5: ACC suggested that we preserve holdings records as-is, and create new holdings records when use of 853/863 fields begins. TPAC agreed that this would be a good idea initially, but that the long-term goal would be to consolidate holdings onto one record.
     Point 3.3.4: Andy pointed out that the $t should be included in the list of subfields.
   Reynaldo will be attending a phone conference with DRA today to discuss these documents.

2. LIS Update - Lola reported a flurry of custom report requests coming from library units. Along with these requests have come several questions. Lola is investigating which products in addition to UDMS we are licensed for with the use of Classic, if any. Cindy Kimmick and Dave Anderson have not yet begun the "crossover" training for Classic.
    
   
3. Currency/country codes for Classic – Germaine noted that the Classic table for currency codes has not been kept up-to-date. Updates should be sent to Clark Thompson, since he is responsible for maintenance of the Classic web site. Reynaldo will ask Steve Osako to review the table and to give Clark any updates. An announcement will be made to Classic-l once the table has been made current. Andy will pull DRA’s country code file and send to Clark for possible updates to the country codes on the table as well.
    
   
4. Reports - Andy’s excellent searchable supplier file database will be discussed at Reynaldo’s next meeting with Cindy. Documentation for Approval and Deposit order types is forthcoming. Cindy has been given the draft of the fund extension code cover letter, and Reynaldo will coordinate any further updates of that document with Cindy. The newly revised TPAC Documentation Subcommittee’s "Changing Funds on Standing Orders" is now available on the TPAC web site.
    
   
5. Miscellaneous _ Sharon will add "order types" to the list of documentation to be written by the TPAC Documentation Subcommittee. TPAC briefly discussed the problem with item extension values "dropping off" TAOS holdings records. Reynaldo will revisit this problem with Sara Layne, perhaps resulting in a memo to techserve-l regarding this problem. The CCCC/Training Team is down one member, but TPAC feels that a nine-member team is sufficient for the time being. The minutes from June 8 were approved; Andy will make the slight changes recommended to the June 15 minutes and issue them.
    
   
6. TPAC Priority List -- TPAC has ranked issues to be addressed in this order:
   1. Web2 for Classic (deemed highest priority, since acquisitions units are to use Classic for at least two more years)
   2. Classic Report Class/Subject Code (Andy has done substantial work on this already)
   3. Classic Sessions for Selectors
   4. Orion1 Archive Functionality
   5. Classic EDI/Mail Orders
   6. License Order Type 7. Classic Selection Lists (Germaine will begin some documentation on this)
   7. Overlaying Records in TAOS
   8. Data Warehouse Functionality Progress

7. Agenda for Reynaldo’s meeting with Cindy Shelton today will include the fund extension code cover letter, draft guidelines for Serial Order Type, Andy’s supplier file, Web2 for Classic, and the overview of the TPAC Priority List.