TPAC MEETING
June 15, 2000

Andy Kohler (scribe), Carlo Medina, Reynaldo Quitos (Chair), Angela Riggio, Sharon Sullivan, Germaine Wadeborn, Lola Willoughby

1. Announcements
   • Fiscal year close - Steve Osako’s memo explaining deadlines went to Techserv-L.
   • Whole title withdrawals - Sara Layne & Reynaldo sent a memo to Cindy Shelton, explaining the outstanding issues and asking for policy decisions.
   • The LAPNET advanced book repair workshop filled up quickly, but there is enough demand that another class will be scheduled.

2. Fund extension implementation - Cindy Shelton is drafting a policy document which will be sent to unit heads. Sharon and the documentation subcommittee have completed a fund-change document which will help processing staff implement the fund extensions. Andy will draft a cover letter to accompany the fund-change document; the cover letter will also include guidelines for and examples of fund extension usage.
    
   
3. Orion2 specifications - Reynaldo distributed documents from DRA containing draft specifications for indexing and sorting of bibliographic records, and for displaying TAOS holdings data in Web2. The Orion2 Committee Heads have already decided that the 008 Date1 is the best available default option for sorting bibliographic hitlists. TPAC will review the Web2 Holdings document and the GP Index Specifications document and send any comments by email before our next meeting on 6/22/2000.
    
   
4. LIS updates - Lola reported that it’s taking longer than expected to transfer responsibility for Classic from Dave Anderson to Cindy Kimmick. As a result, the repartition of Classic will not occur before the end of this summer.
    
   
5. Committee updates
   • CCCC/Training - ACC & TPAC reduced their training team nominations to five per group. Cindy Shelton will soon appoint the training team and its chair.
   • CCCC/Testing - the testing team has been named but is not yet active.
   • CCCC/Documentation - Cindy Shelton is still finalizing their charge. Undaunted, Angela reported that ACC is reviewing the SRLF deposit document. The CCDC is now working on documents for creating holdings records. They are also redesigning the CC documentation website.
   • TPAC Documentation subcommittee - Sharon reported that they are working on documentation for the online invoice correction notice. She will update their “to-do” list. Germaine will draft a brief document on the use of the new Availability Request PO type and send it to Sharon.

6. SERIAL order type - Alan Takara & Dawn Henney are checking with Curtis Fornadley in LIS to try to determine why a few hundred Orion1 acquisitions records migrated to Classic with this code. YRL Serials has been using it for completion / one-time orders; TPAC approves of this use and Sharon will document the use of it. Andy will skim through Classic looking for other order types which might have migrated or been implemented without TPAC’s knowledge.
    
   
7. Web-searchable supplier database - Andy sent details to David Leonian in LIS, asking that LIS assume responsibility for hosting and maintaining this resource. Reynaldo will follow up separately with Cindy Shelton.
    
   
8. Online forms - the invoice correction notice and the recharge form, both Excel documents, look good but need a few tweaks. The correction notice should have $0 as the default tax; the recharge form should support tax (we assume). Sharon will ask Steve Osako to work on these changes.
    
   
9. Minutes - the 6/5/2000 minutes were approved with minor changes.
    
   
10. Next meeting - Thursday, 6/22/2000 at 10 am. Primary topic - TPAC priorities for 2000/2001.